Zur Gießerei 19-27B
76227 Karlsruhe
Tel.: +49 721 4901-0
Karl-Schurz Str. 35
33100 Paderborn
Tel.: +49 5251 3102-0
Fax: +49 5251 3102-99
Manchester Business Park
3000 Aviator Way
Manchester M22 5TG
Tel.: +44 161 266 1066
Fax: +44 700 604 1480
GBS Solutions NA LLC
4789 Yonge Street
Suite #1116
Toronto, Ontario, M2N 0G3
Tel: +1 877 228 6178
Copyright 2023 GBS Europa GmbH
In many cases, business files are sent via email and left in the user’s inbox. Our solution helps customers automate the process of storing files in a corporate space, allowing them to improve their internal processes and reduce the size of the mailboxes without compromising user experience. In addition, companies can also store emails in a third-party location for archiving purposes.
Some data leakage scenarios cannot be identified just by the content. People are supposed to use, exchange and transfer data, but based on their behavior patterns, suspicious activities can be detected and appropriate action taken. With this email flow analytics feature, we are also introducing the 4-eye principle to enable customers to configure a “higher authority” that can decide when the algorithm is uncertain.
Some encryption technologies and the ability to sign emails require managing security certificates. This is typically a nightmare for most organizations, but with our centralized Key Management feature you can do that in an easy and centralized manner.
There are occasions when we treat communication with several external partners as confidential. This requires that all emails sent to and coming from such entities are encrypted. Such responsibility should not be left to the end users, so we can set up Server-to-Server encryption. Depending on the other party, this could be PGP or S/MIME, both of which we support.
Email has become a business-critical system over the past few years. Very often, in order to ensure that email flow is not disrupted, we “trust” external parties, removing most of the protection mechanisms we enforce. This opens a huge and uncontrollable gap in the email security. Our solution can help by identifying active content in such communication and delivering it safely to our internal users.
Encryption is a powerful method to prevent unauthorized access to personal, sensitive or financial data. Unfortunately, it is relatively difficult to configure and maintain or to use by the end users. Our solution provides customers with an easy-to-setup, easy-to-use, intuitive encryption mechanism that can be user-initiated or data-initiated or both, based on the customer’s policies and requirements.
It often happens that people forget to enable O-O-O in their emails. This could lead to missed business opportunities, decrease in customer satisfaction, failing to comply with partner/customer expectations and many more implications. The ability to activate this in a more centralized way, with option to do it “On behalf” allows our customers to avoid negative consequences. They can even activate it retro-actively for emails already received by the absentee.
Email signatures/disclaimers are often used for legal purposes, but our solution enables customers to achieve much more. You can define multiple signatures depending on whether this is internal or external communication, whether you have a campaign-driven content you need to include, etc. And all this is configured by the user or a specific team (e.g. Marketing) without the need to involve IT.
Our approach to identifying unwanted content (SPAM) is a combination of proven SPAM detection engines and our powerful content-recognition technology. As part of our package, we provide one SPAM detection engine as built-in, but customers can also decide to use our second option to get higher protection.
Data is the new gold, and the first step in deciding how to use is to be able to identify it. We can find sensitive, classified, personal, financial or other custom-defined data and track its flow, define DLP policies, and perform many other actions that are content-oriented and content-driven.
Malware is the ultimate way to gain control of corporate data and/or resources. As part of our package, we provide, a built-in malware scanning engine that ensures the standard level of protection is in place. But our customers can enhance that further and add up to 4 scanning engines in a cascaded mode.
Define the file-types that are allowed to be transferred over email in all communication directions – incoming, outgoing and internal – and apply your company policy. We use intelligent methods to identify the file-type, regardless of the file extension. Based on that information, different policies can be applied, including saving the attachment to SharePoint.
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15.10.2022
