Products
Discover our powerful solutions for IT security, compliance, and productivity – tailored to protect and enhance the efficiency of your corporate communication.
Updates
Webclients
competent knowledge
The customer at the center
Flexible and simple
Human-centric security
Overview of the platforms:
Microsoft Exchange
SMTP (on Premise)
Microsoft 365
SaaS Cloud Service
HCL Notes / Domino
Multi-Tenant for Service Provider
Email security
Email security
iQ.Suite DLP
Data Loss Prevention (DLP)
With iQ.Suite Email DLP (Data Loss Prevention), you can prevent data loss in email communication. Learn more about email DLP solutions here.
Benefits
- Prevention of Accidental Data Sending Around 90% of all email DLP incidents are not intentional! Employees may accidentally send confidential information to the wrong recipients or send it in unencrypted emails. With the help of iQ.Suite DLP, such risks can be minimized by issuing warnings or blocking the email send if sensitive data is detected in an email.
- Protection Against Data Loss and Data Theft Detection of confidential information (e.g., personal data, financial information, or trade secrets) and prevention of unauthorized email sending.
- Protection Against Cyber Attacks Reduction of the risk that sensitive information is exposed through phishing attacks or insecure channels.
- Compliance – Adherence to Regulations, Guidelines, and Requirements Support in complying with legal regulations, guidelines, and requirements that many industries are subject to (e.g., GDPR, HIPAA, PCI DSS, or requirements from BaFin). For example, it can prevent sensitive data from being sent via insecure channels or to unauthorized recipients.
- Categorization and Classification of Data Emails are classified and categorized based on the results of content analysis. This means that emails containing sensitive information are assigned a higher security level and may only be sent by specific authorized recipients.
- Protection Against Insider Threats Identification and prevention of malicious or negligent actions by employees, such as the unauthorized sharing of company data.
- Reporting and Logging Representation of attempted violations of security policies in reports and logs. This helps to trace potential security incidents and take preventive measures early on.
- Consideration of Customer-Specific Organizational Structures DLP policies can be configured differently based on departments, groups, or senders (internal organizational aspect).
- Recipient-Specific Differentiation DLP policies can also be configured differently based on the recipient.
Features
- Investigation and Identification of Sensitive Information in Email Content and Attachments
- Detection of Behavioral Anomalies in User Behavior Regarding Email Sending, such as a sudden increase in email volume, email size, number and size of attachments, and recipient count.
- Analysis and Graphical Representation of Key Metrics in the Web Dashboard, as well as Data Export for Reporting
- Hold/Blocking of Suspicious Emails (Quarantine)
- Notification to the Email Sender
- Involvement of the Sender/Employee: They become an active part of the verification process, take personal responsibility, decide on the method of sending (encrypted, unencrypted, or no sending), and learn from the experience (awareness aspect).
- Four-Eyes Review of "Parked"/Held Emails by a freely assignable employee, such as a data protection officer or supervisor.
iQ.Suite Protection
Protection
Use our GBS Protection solution to fully protect your company and unlock additional benefits:
Benefits
- Ensuring compliance with governance and regulatory policies, for example through the content analysis of emails and files.
- Increased productivity and efficiency through content analysis, enabling the assignment of relevant departments, teams, or internal contacts.
- Protect your company through the automatic conversion of unwanted document types and risky content.
- Tagging of external emails to detect suspicious content and potential risks.
Features
- Intelligent email classification based on content and address analysis.
- Self-learning email analysis (CORE) optimizes spam protection and enables classification.
- Detection and removal of viruses, malware, phishing links, and spam, along with integration of cloud technology.
- Flexible selection of market-leading virus and spam scanners according to your company’s specific needs and requirements.
- Detection/Blocking of email attachments using unique, tamper-proof file patterns ("fingerprints").
- Automated movement of content to quarantine.
- Security reports and interfaces to common SIEM systems.
- Server-based execution and full automation.
iQ.Suite Encryption
Encryption
Benefit from GBS encryption solutions that enable B2B and B2C encryption:
Benefits
- By central encryption and decryption of emails, compliance and governance policies can be enforced (e.g., through functionalities such as virus scanning, content analysis, archiving).
- Secure & convenient encryption with every recipient, regardless of the device.
- Continuous increase in the encryption rate through fully automated key management.
- Centralized and rule-based processes enable the minimization of complexity.
- Minimal administrative effort.
Features
- In Enterprise-Umgebungen ist keine lokale Installation auf den PCs/Arbeitsplätzen der Mitarbeiter notwendig
- Zentrales Zertifikatsmanagement
- Keine Softwareinstallation beim externen Empfänger (z.B. Kunden, Bürger) notwendig
- Unterstützt S/MIME und PGP
iQ.Suite Signature management
Signature management
Manage your employees’ email signatures in a central tool and benefit from the following advantages:
Benefits
- Reduction of legal risks and compliance with company policies.
- Consideration of compliance aspects by reducing legal risks, e.g., through automatic inclusion of disclaimers.
- Optimization of marketing processes through the integration of images, banners, and vCards.
- Minimization of administrative effort through the use of individual and multilingual text modules for different user groups, such as event notices.
- Reduction of manual effort through server-based integration of mandatory fields.
Features
- Zentrale, parametergesteuerte E‑Mail-Signaturen in ausgehende E‑Mails
- Automatische Ergänzung unternehmenseinheitlicher und rechtskonformer Textbausteine / personalisierter Bilder / vCards bei ausgehenden E-Mails
- Zeit- und regelgesteuerte Verwendung von Textbausteinen, z.B. zur Marketingkommunikation
- Absender-/ empfängerabhängige Integration
- Integration von dynamischen Benutzerinformationen aus dem zentralen E-Mail-Adressbuch
- Rechte- & Rollenkonzept ermöglicht Bearbeitung der Signatur durch die Fachabteilung
- E-Mail inkl. Signatur im „Gesendet” Ordner sichtbar
- E-Mail-Signatur Vorschau im WebClient und Outlook Add-In
Compliance
Compliance
iQ.Suite Email Archiving
Email Archiving
Email archiving enables secure, centralized, and tamper-proof storage of business emails. With flexible interfaces, all leading archiving systems can be integrated, while automated processes support compliance with legal requirements. This ensures full control over your email traffic and protects you from data loss or tampering.
Benefits
- Support for all leading archiving systems through flexible interfaces.
- Monitoring of email traffic.
- Rule-based, centralized email archiving.
- Support in meeting legal and organizational requirements (auditability).
Features
- Tamper-proof archiving before delivery to the user.
- Fully automatable for incoming and outgoing emails.
- Sender/Recipient-dependent email archiving.
- Supports encrypted archiving.
iQ.Suite Signature management
Signature management
Manage your employees’ email signatures in a central tool and benefit from the following advantages:
Benefits
- Reduction of legal risks and compliance with company policies.
- Consideration of compliance aspects by reducing legal risks, e.g., through the automatic inclusion of disclaimers.
- Optimization of marketing processes through the integration of images, banners, and vCards.
- Minimization of administrative effort through the use of customized and multilingual text modules for different user groups, such as event notifications.
- Reduction of manual effort through server-based integration of mandatory fields.
Features
- Centralized, parameter-driven email signatures in outgoing emails.
- Automatic addition of company-wide and legally compliant text modules / personalized images / vCards to outgoing emails.
- Time- and rule-based use of text modules, e.g., for marketing communication.
- Sender/recipient-dependent integration.
- Integration of dynamic user information from the central email address book.
- Role and permission concept enables the editing of the signature by the department.
- Email with signature visible in the "Sent" folder.
- Email signature preview in the web client and Outlook add-in.
iQ.Suite Protection
Protection
Use our GBS Protection solution to fully protect your company and realize additional benefits:
Benefits
- Compliance with governance and regulatory guidelines, e.g., through content analysis of emails and files.
- Increase in productivity and efficiency through content analysis that enables the assignment of relevant departments or teams, or internal contacts.
- Protect your company through the automatic conversion of unwanted document types and risky content.
- Labeling of external emails to identify suspicious content and potential risks.
Features
- Intelligent email classification based on content and address verification.
- Self-learning email analysis (CORE) optimizes spam protection and enables classification.
- Detection and removal of viruses, malware, phishing links, and spam, as well as integration of cloud technology.
- Flexible selection of market-leading virus/spam scanners based on your company's and operational needs.
- Detection/Blocking of email attachments using unique, tamper-proof file patterns ("fingerprints").
- Automated movement of content to quarantine.
- Security reports and interfaces to common SIEM systems.
- Server-based execution and full automation.
Productivity
Productivity
iQ.Suite fusion
Fusion
Use iQ.Suite Fusion to integrate your email flow with your data-holding systems (CRM, ERP, DMS, workflows).
Benefits
- Content is checked for malware before being transmitted to external systems.
- Files are automatically converted into long-term formats (e.g., PDF/A).
- Complete automation, resulting in reduced burden on users.
- Rule-based initiation of business processes based on incoming email information, e.g., complaint processes, order procedures, HR processes.
Features
- Centralized storage of verified emails in third-party systems.
- Automated processes with intelligent classification for business content
- Flexible policies for managing storage
- File attachments are replaced by links/references
- Flexible use of business processes through automated initiation of email information
iQ.Suite Absence management
Out-of-Office Management
You need absence management that offers more than the usual solutions? The iQ.Suite absence management provides a variety of benefits:
Benefits
- Centralized absence management that goes beyond the standard out-of-office features
- Unified absence messages to ensure company requirements, e.g. corporate policies or corporate design
- Simple management of planned, unplanned, and recurring absences, e.g. vacations, sick leave, or part-time employees
- Improved communication and customer orientation through ensured substitution rules and centrally managed, fully customizable automatic replies for selected users
Features
- Einfache Delegierbarkeit der Abwesenheitsverwaltung von bestimmten Personengruppen, z.B. bei unvorhersehbarer Abwesenheit, wie Krankheit oder Kündigung
- Mehrere Abwesenheitsnachrichten pro User ermöglichen Planbarkeit in die Zukunft
- Wiederholte Benachrichtigungen konfigurierbar, damit nicht nur eine automatisierte Abwesenheitsnachricht an den Absender gesendet wird, sondern auch bei jeder weiteren Mail des Absenders eine Benachrichtigung erfolgt
- Nachträgliche/Rückwirkende Weiterleitung von Nachrichten entsprechend der Vertretungsregelung z.B. bei Krankheitsausfall
- Flexibles Regelwerk mit der Möglichkeit von inhaltsbezogenen Weiterleitungen oder Ausnahmeregelungen für bestimmte Absender-Empfänger-Konstellationen
- Mobile Verwaltung von Abwesenheitsnotizen von jedem Gerät aus, z. B. über Outlook oder Apps für Android und iOS
iQ.Suite Protection
Protection
Use our GBS Protection solution to fully protect your company and realize additional benefits:
Benefits
- Compliance with governance and regulatory policies, e.g. through content analysis of emails and files
- Increased productivity and efficiency through content analysis that enables assignment to relevant departments, teams, or internal contacts
- Protect your company through automatic conversion of unwanted document types and risky content
- Tagging of external emails to identify suspicious content and potential risks
Features
- Intelligent email classification based on content and address checks
- Self-learning email analysis (CORE) optimizes spam protection and enables classification
- Detection and removal of viruses, malware, phishing links, and spam, as well as integration of cloud technology
- Flexible selection of market-leading virus/spam scanners according to your company’s specific needs and requirements
- Detection/blocking of email attachments using unique, tamper-proof file patterns (“fingerprints”)
- Automated moving of content to quarantine
- Security reports and interfaces to common SIEM systems
- Server-based execution and full automation
