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The challenge: Managing business workflows

Managing business workflow efficiently is one of the biggest challenges facing companies today. Greater individualisation, more diversified departments, varying structures and varying systems contribute to the ever-growing complexity of business management.

The GBS Workflow Manager is an intuitive solution for workflow management, making it easy to shape and automate business processes. A sure way of tackling even the biggest challenges successfully.

Focus on the professional user

Professional users need modern, easy-to-operate tools to achieve their goals. The expectations placed on modern workflow solutions and business applications by individual departments grow from year to year. What is needed is a modern, easy to use low-code tool to realize the professional users demands.

Legally compliant processes

The legal requirements for business processes are constantly increasing and at the same time subject to continuous change. It is therefore important to be able to react quickly to changing regulations by designing compliance-compliant processes and to ensure consistent compliance through automated processes.

Secure platform independence

Underlying platforms can be just as varied as the business processes themselves. Microsoft 365, Microsoft SharePoint, HCL Domino or a web browser: Today’s workflows need to be platform independent to preserve the flexibility that you’ll need tomorrow.

Cloud ready

Increasingly, businesses are focussing on the scalability and cost advantages of modern cloud platforms. Operating in the cloud has become a crucial aspect of a viable IT strategy. And that encompasses shaping and using workflows in the cloud, too.

Potential use cases for GBS Workflow Manager

  • Data Consent Management
  • Data Breach Management
  • Data Protection Impact Assessment
  • Data request processing
  • Audit processes
  • Document archiving
  • Customer service
  • Product support
  • Service orders
  • Procurement requests
  • License applications
  • Lead sheets

Your benefits:

  • Reduced operating & licensing expenses
  • Compliance ready
  • Cloud and SaaS ready
  • Accelerated return-on-investment
  • Office 365, MS SharePoint, HCL Domino
  • Platform independent usage
  • BPMN Workflow integration
  • Rapid deployment thanks to low-code tools

GBS Workflow Manager:
An excellent partner in workflow management

Create and automate workflows intuitively

From creating simple forms right on up to complex business logic, with the GBS Workflow Manager you can do it all. Develop and deploy workflows with the GBS Workflow Manager’s intuitive drag and drop interface in the web browser. Create business processes and web applications in just a few clicks: There’s no need for special programming skills. Reach your goals quickly with the flexible, BPMN-conform workflow engine.

Intuitive Operation

The easy-to-understand web interface with a multitude of standard design elements makes getting started effortless, even for inexperienced users. Shape and adapt simple workflows or complex business processes thanks to the low-code tools to save time and go easy on development resources to boot.

Rapid deployment

Workflows and business applications created with the GBS Workflow Manager can be deployed at the push of a button. A carefully thought-out roles and rights concept enables granular management of access rights. Users are authorised specifically for the intended applications. Seamless integration of Active Directory facilitates the assignment of rights to users and groups.

Greater productivity

Professional users profit from the automation of routine processes. Recurring tasks are supported with intuitive workflow applications. The progress display keeps users informed of the current status of business processes.

No interruptions, no communication breakdowns

In sales or in service: Customers expect a quick reaction. The GBS Workflow Manager prevents interruptions in your business processes. Thanks to responsive design you can use your workflows and business applications flexibly: On smartphones and tablets, whenever and wherever you want.

Future security

The GBS Workflow Manager bases its open architecture on known standards, such as BPMN 2.0, HTML. With consequent platform independence and support of various collaboration systems such as Microsoft 365, Microsoft SharePoint, the GBS Workflow Manager is a true all-rounder. Making potential decisions to change platforms in the future easier because there is no need to reinvest in previously created workflows.

Cloud & SaaS ready

Growing numbers of businesses are using cloud platforms such as Microsoft Azure or Microsoft 365 to increase their flexibility. You choose whether to run the GBS Workflow Manager on premises, hybrid or in the cloud. Our workflow management software feels at home everywhere!

Compliant business processes

Compliance with legal requirements, standards and norms has become increasingly important in recent years. A shift in awareness has taken place in companies, not only because of the European General Data Protection Regulation (EU GDPR), and the protection of customer data has become more important.

The low-code tool GBS Workflow Manager enables even business users to design legally compliant business processes within just a few days. Predefined guidelines, standards or templates can be easily integrated. Data and tasks can be assigned within the company in accordance with legal requirements via an easy-to-use but comprehensive permission management. An interface to the iQ.Suite email security solution allows business processes to be generated automatically from emails, saving valuable time. In this way, legal deadlines can be met even more precisely.

Seamless integration of workflows: Microsoft 365,
SharePoint, Cloud, HCL Domino

GBS Workflow Manager’s universal platform independence is the key to efficient workflow management. Microsoft 365, Microsoft SharePoint or in your web browser: Workflows and business applications can be used directly on these collaboration platforms.

Workflow management in SharePoint & Microsoft 365

Seamless integration of workflows: In Microsoft SharePoint as a provider-hosted add-in

You’d like to automate your business processes in SharePoint and increase productivity? Then the GBS Workflow Manager is the perfect solution for you!

Embed workflows and web applications directly in Microsoft SharePoint site collections with our solution. As a provider-hosted add-in, the GBS Workflow Manager is integrated directly into SharePoint, keeping the look and feel familiar – and making it easy for new users to get started.

You’ll enhance SharePoint with important functions for managing business processes. What’s more, since the GBS Workflow Manager is integrated with iQ.Suite, GBS’s email management solution, information contained in emails can be used directly in SharePoint. Email attachments or text information, such as order numbers, can be conveniently integrated in SharePoint workflows.

  • Embed workflows and forms created with the GBS Workflow Manager directly in site collections
  • Reduce system breakdowns thanks to access to relevant data and processes within the SharePoint platform
  • Automate standard tasks and business processes
  • Integrate email contents in SharePoint seamlessly
  • No additional development necessary

Workflow management in the web browser and the cloud

Simple web-based use and interplay with cloud scenarios

The GBS AppDesigner uses state-of-the-art web technologies with to help you create and use workflows and business applications quickly and easily in a web browser, without the need for an additional application platform.

Cloud platforms like Microsoft Azure are not a problem for the GBS AppDesigner, either. And that protects resources and increases flexibility. You’ll be using your workflow management in the cloud in no time at all.

All you need is a web browser. Create forms, workflows and business applications. Employees can use them right away in the browser. Modern workflow management is easier than ever before.

  • Workflows and business applications are created in a web browser intuitively
  • Simple use in a web browser makes getting started easy
  • Flexible operation from the cloud possible – Microsoft Azure Ready
  • Central management of applications and users
  • Flexible price structure

Workflow management in HCL Domino

Creating workflows based business applications in the HCL world is faster and easier with the GBS AppDesigner. The intuitive, web-based interface gives you access to all the tools you need. You’ll be able to shape business processes and create web applications quickly.

Modernise existing HCL Domino applications with the GBS AppDesigner. Workflows and applications can be used in HCL Notes Client, in a browser or on mobile end devices as well.

  • Seamless integration with HCL Domino
  • Intuitive operation simplifies usage in all departments
  • Data is held directly in HCL Domino
  • Existing security and verification mechanisms are used
  • Operation on mobile devices simplifies use when travelling

Would you like to learn more about how our Workflow Manager can empower your business?

Simply contact our Sales team at to make an inquiry and we’ll be happy to help you find out what your company needs.